BoxOfDocs Terms of Use

THESE TERMS OF USE are effective upon acceptance for membership to “BoxOfDocs” municipal administrative document database for new users, and from 28-February-2018 for existing users:

INTRODUCTION

These Terms of Use (“Terms”) apply to a Member’s or Individual Member’s use of the BoxOfDocs municipal document platform (“BoxOfDocs Platform”) provided by Go-By Design Inc. (“Go-By Design” or “we”). By becoming a Member or Individual Member, you agree to these Terms which are effective upon our acceptance of your membership to the BoxOfDocs Platform.

CHANGES TO THE TERMS

Go-By Design may change these Terms at any time by posting the updated terms on www.boxofdocs.info. We will post the updated terms at least 30 days before the changes come into effect. Additionally, we will notify you by e-mail to your designated account administrator. Your continued access or use of the BoxOfDocs Platform constitutes your acceptance of the updated Terms. At our discretion, we may also ask you to acknowledge your acceptance of the Terms through an electronic click-through.

BECOMING A MEMBER

Only municipalities are eligible to be Members of the BoxOfDocs Platform. You represent that you have the authority to bind your municipality to these Terms.

You also represent that all information that you provide to us on behalf of your municipality when registering it as a Member is correct. Members must promptly notify Go-By Design of any changes. All e-mail communication from us to a Member will be sent to the e-mail address provided by you when you registered as a Member.

Each Member has designated users. Only a designated user shall be assigned a login username and password providing access to the BoxOfDocs Platform.

Members and designated users are not permitted to share the account login information with others, including but not limited to those outside of their municipality.

BECOMING AN INDIVIDUAL MEMBER

An individual that has a legitimate need to access municipal documents may apply for membership to the BoxOfDocs Platform. Any such individual who is accepted for membership is referred to as an “Individual Member”.

Individual Members are not permitted to share the account login information with others.

BOXOFDOCS PLATFORM CONTENT

The municipal documents available on the BoxOfDocs Platform fall into three general categories: (i) Regular Content; (ii) Restricted Content; and (iii) Linked Content.

Regular Content

As a Member, you authorize Go-By Design to collect aggregate, copy, download and scrape any municipal document, or part thereof, that is publicly available on Member’s website or elsewhere at any time, whether in text, drawing, video or other form. These municipal documents are referred to as “Regular Content”. Regular Content includes, but is not limited to, bylaws, policies, standards, practices and requests for proposals.

As a Member, you authorize Go-By Design to upload and otherwise make available Regular Content on the BoxOfDocs Platform for all other Members to download, use, modify, copy, store, re-publish and transmit in accordance with these Terms.

The right of Go-By Design to collect aggregate, copy, download, scrape, duplicate and upload a Member’s Regular Content shall remain in effect for the duration of that Member’s subscription.

The right of other Members to use, modify, copy, store, re-publish and transmit Regular Content of a Member that said other Member downloaded from the BoxOfDocs Platform survives the subscription period of said Member.

Go-By Design will collect aggregate, copy, download, scrape, duplicate and upload a Member’s Regular Content to the BoxOfDocs Platform between 30 and 60 calendar days after we have accepted that Member’s membership in the BoxOfDocs Platform.

Restricted Content

From time to time, a Member may provide, transmit or make available for download to Go-By Design a municipal document that is not publicly available on the Member’s website or elsewhere. These municipal documents are referred to as “Restricted Content”. Restricted Content may include, but is not limited to, human resources policies.

Member authorizes Go-By Design to upload and otherwise make available to other Members Restricted Content on the BoxOfDocs Platform for all other Members to download, use, modify, copy, store, re-publish and transmit in accordance with these Terms and the restrictions contained in these terms for Members’ use of Restricted Documents.

Linked Content

Go-By Design may provide links on the BoxOfDocs Platform to municipal documents that are publicly available on the websites of Members or on the websites of municipalities that are not Members.

AUTHORIZATION TO SHARE BOXOFDOCS PLATFORM CONTENT

As a Member, you confirm that you have the legal right to authorize Go-By Design to collect, aggregate, copy, download, scrape and upload your Regular Content and your Restricted Content on the BoxOfDocs Platform, and to allow other Members to download, use, modify, copy, store, re-publish and transmit such Content in accordance with these Terms. You confirm that such actions by Go-By Design and its Members do not infringe any intellectual property rights of the Member or any third party, or violate any laws in any jurisdictions in which we operate.

Go-By Design reserves the right to process any documents on the BoxOfDocs Platform, in whole or in part, in a manner that it sees fit. This shall include but not be limited to re-titling, renaming and indexing.

Members are entirely responsible for the content of all Regular Content and Restricted Content. Go-By Design does not necessarily agree with or endorse the content or views expressed in the Regular Content, Restricted Content or Linked Content or the content or views of web pages externally linked to the Go-By Design website and the BoxOfDocs Platform.

Unless agreed to otherwise, Go-By Design Inc. shall have the right to display Member’s trademarks and logos on www.boxofdocs.info.

MEMBER ACCESS TO BOXOFDOCS PLATFORM CONTENT

Members and Individual Members have the right to access the BoxOfDocs Platform Content as follows:

Membership Level

Content Access

Functionality Access

Member – Basic

Regular Content Bylaws Only

Basic Search / Filter

Member – Premium

All Regular Content

All Restricted Content

All Linked Content

Advanced Search / Filter

Individual Member

Linked Content

Advanced Search / Filter

All Members may download, use, modify, copy, store, re-publish and transmit Regular Content for their own non-commercial purposes.

All Members may download, use, modify, copy and store Restricted Content for their own internal non-commercial purposes. Members are not permitted to publish Restricted Content or to otherwise make it available to the public or to third parties

All Members and Individual Members must comply with the content owner’s site requirements if downloading, using, modifying, copying, storing, re-publishing or transmitting Linked Content.

All Members and Individual Members are entitled to provide comments, ratings and evaluations of any BoxOfDocs Platform content. Any such comments, ratings and evaluations will be published on the BoxOfDocs Platform for all Members and Individual Members to view.

Information provided on the BoxOfDocs Platform is provided solely for use by Members and Individual Members and is provided strictly as is and without warranty or condition of any kind, either express or implied. Go-By Design does not guarantee the accuracy or completeness of any information on the BoxOfDocs Platform and does not own any materials uploaded to the BoxOfDocs Platform.

INTELLECTUAL PROPERTY RIGHTS

Go-By Design Inc. strives to respect the intellectual property rights of its Members and third parties. We therefore reserve the right to delete or disable materials alleged to violate intellectual property laws or these Terms and reserve the right to terminate the account of any violators. If you believe there has been a violation of your intellectual property rights, please contact us at admin@boxofdocs.info.

The trademarks GoByDesign and BoxOfDocs and the associated logos are trademarks owned by Go-By Design. Certain portions and elements of the Go-By Design website are protected by copyright and trademark rights owned by Go-By Design. If you want permission to use our name and/or logo, you may contact us at admin@boxofdocs.info.

All intellectual property rights in the BoxOfDocs Platform, whether patent rights, copyright, trademark rights, design rights, trade secrets or other forms of intellectual property and the sole and exclusive property of Go-By Design.

DISCLAIMER

Go-By Design takes no responsibility, makes no assurances and assumes no liability for the content of the documents on the BoxOfDocs Platform. We are not responsible for any losses or damages that may have been caused by using the BoxOfDocs Platform.

A Member or an Individual Member shall not have any claim against Go-By Design or any other Member, Individual Member or third-party for any losses, claims, damages, actions, costs or expenses of any nature, including economic losses, that could result, either directly or indirectly from the Member or Individual Member downloading, using, modifying, copying, storing, re-publishing, transmitting or relying on the BoxOfDocs Platform Content and the information contained in the BoxOfDocs Platform Content, including but not limited to:

(a) the accuracy of the information;

(b) the completeness of the information;

(c) the use or uses of the information by third parties;

(d) the interpretation of the information; and

(e) the availability of the information.

LIMITATION OF LIABILITY

Go-By Design, its officers, directors, advisors and employees shall not be liable to any Member, Individual Member, user or third-party for any losses, claims, damages, actions, costs or expenses of any nature, including economic losses, that could result, either directly or indirectly from that person downloading, using, modifying, copying, storing, re-publishing, transmitting or relying on the BoxOfDocs Platform Content and the information contained in the BoxOfDocs Platform Content, including but not limited to:

(a) the accuracy of the information;

(b) the completeness of the information;

(c) the use or uses of the information by third parties;

(d) the interpretation of the information; and

(e) the availability of any information.

INDEMNIFICATION

As a Member or Individual Member, you agree to indemnify Go-By Design against any loss, damage, cost or other liability that may arise from any claim or demand by another Member, Individual Member or third party related to the use of Regular Content, Restricted Content or Linked Content provided by you or to your use of the BoxOfDocs Platform, or that any Regular Content, Restricted Content or Linked Content provided by you or your use of the BoxOfDocs Platform infringes any copyright or other intellectual property rights, discloses any confidential information or trade secret, violates any other law or is contrary to these Terms.

 COMMERCIAL TERMS

For Premium Members and Individual Members, monthly and annual subscription plans are available. Current “Introductory” membership fees for new members are as follows. 

Subscription Type

Monthly

Annual

Individual

All

$39.00

$468.00

 

Municipality Premium

Population

1 – 2,500

$49.00

$588.00

Population

2,501 – 5,000

$99.00

$1,188.00

Population

5,001 – 10,000

$149.00

$1,788.00

Population

10,001 – 25,000

$199.00

$2,388.00

Population

25,000 – 100,000

$299.00

$3,588.00

Population

100,000+

$499.00

$5,988.00

All Member and Individual Member Subscription fees are due immediately upon the applicant’s membership application being accepted Go-By Design Inc. Thereafter, all members agree to pay subsequent monthly/yearly membership fees in advance of the month/year.

All “Free Trials” for Member and Individual Member Subscription are 14 days in duration unless otherwise agreed in writing. Free Trials of Member – Premium subscriptions revert to Member – Basic after the trial period has expired.

PRIVACY

Your data will be stored in accordance with our Privacy Policy.

MEMBERSHIP CANCELLATION OR TERMINATION

Members shall have the right to cancel their membership at any time by providing written notice to accounting@boxofdocs.info no later than 30 days prior to their monthly/annual membership renewal date.

Go-By Design reserves the right to cancel, suspend or terminate membership at any time at its sole discretion. You understand that if your membership is suspended or terminated you will no longer have access to the BoxofDocs Platform.

In the event of membership cancellation or termination, Regular Content and Restricted Content will be removed from the BoxOfDocs Platform within 30 calendar days of cancellation or termination. Member acknowledges that its content may have already been downloaded by other Members.

GENERAL

Any disputes pursuant, in whole or in part, to these Terms or the BoxOfDocs Platform shall be arbitrated pursuant to the Arbitration Act of Alberta.

If any term listed above is held to be illegal or unenforceable, the remainder of the terms shall continue to apply.